Privacy Policy

HOPE MOOR WINE FARM ACTION GROUP CIC

The Hope Moor Wind Farm Action Group website is committed to protecting your privacy and ensuring that any personal information you provide is handled responsibly, securely and in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy explains what information we collect, why we collect it, how it is used and your rights regarding your personal data.

1. Who We Are

This website has been established to provide information about the proposed Hope Moor Wind Farm development and to gather information, evidence, feedback and community views relating to its potential environmental, landscape, heritage and social impacts.

2. Data Protection Officer

Tim Wilson is the Data Protection Officer and an officer of the Hope Moor Wind Farm Action Group CIC

For any questions regarding this Privacy Policy or your personal information, please contact:

Email: community@hopemoor.org

Website: http://www.hopemoor.org

3. Information We Collect

We may collect and process the following information:

• Information You Provide
• Name
• Email address
• Telephone number
• Postal address or postcode
• Details submitted through contact forms, surveys, receptor identification forms or other website or hard copy submissions
• Any additional information voluntarily provided by you
• Newsletter Subscription Information

If you subscribe to receive updates, we may collect:

• First Name and Surname
• Email address
• Communication preferences
• Technical Information

When you visit our website, certain information may be collected automatically, including:

• IP address
• Browser type and version
• Device information
• Pages visited
• Date and time of access
• Referring website information
• Cookie and analytics data
  

This information helps us maintain website security and improve website performance.

4. How We Use Your Information

We use information collected through the website to:

• Assess potential impacts associated with the Hope Moor Wind Farm proposal
• Identify environmental, heritage, wildlife and community receptors
• Prepare reports, briefings and consultation responses
• Respond to enquiries and requests
• Provide updates to subscribers who have requested communications
• Improve website functionality and user experience
• Protect the security and integrity of the website
• Comply with legal and regulatory obligations

Where possible, information used in reports, presentations or public documents will be anonymised and presented in summary form.

Personal details will not be published without your consent unless required by law.

5. Lawful Basis for Processing

Under UK GDPR, we process personal information using one or more of the following lawful bases:

Legitimate Interests

Most information submitted through the website is processed because it is necessary for the legitimate interests of understanding, assessing and communicating the potential impacts of the proposed development.

Consent

Where you subscribe to newsletters, updates or other communications, processing is based on your consent. You may withdraw consent at any time.

Legal Obligations

We may process or retain information where required to comply with legal or regulatory obligations.

6. Newsletter Subscription and Email Communications

If you choose to subscribe to our mailing list, we may send information relating to:

• The Hope Moor Wind Farm proposal
• Planning application updates
• Consultation opportunities
• Community meetings and events
• Campaign developments
• Relevant environmental, heritage and community matters

Subscription is entirely voluntary. You may unsubscribe at any time by clicking the unsubscribe link contained within every email or by contacting us directly. We will not send marketing communications unless you have actively chosen to receive them.

7. Mailchimp

We use Mailchimp as our email marketing and newsletter distribution provider.

When you subscribe to our mailing list, your information is securely stored and processed by Mailchimp on our behalf. This may include:

• Name
• Email address
• Subscription preferences
• Events you have attended
• Email engagement statistics such as opens and link clicks

This information helps us improve our communications and ensure that subscribers receive relevant information.

Mailchimp processes information in accordance with applicable data protection laws and maintains its own privacy and security measures.

International Transfers

Some of the service providers used by this website, including Mailchimp, may process personal information outside the United Kingdom.

Where this occurs, appropriate safeguards are implemented to ensure that personal information receives an adequate level of protection consistent with UK data protection requirements.

8. Sharing Information

We do not sell, rent or trade personal information.

Information may be shared only where necessary with:

• Professional advisers
• Legal representatives
• Technical consultants assisting with analysis
• Regulatory authorities where required by law
• Service providers supporting website operation and communications

Any sharing will be limited to what is necessary and proportionate.

9. Cookies

This website may use cookies and similar technologies to:

• Improve website functionality
• Remember user preferences
• Analyse website traffic and usage
• Maintain website security
  

You can manage or disable cookies through your browser settings.

Where legally required, consent will be requested before non-essential cookies are placed on your device.

10. Data Security

We take appropriate technical and organisational measures to protect personal information against:

• Unauthorised access
• Accidental loss
• Misuse
• Alteration
• Disclosure
  

While every effort is made to secure information transmitted online, no method of transmission over the internet can be guaranteed to be completely secure.

11. Data Retention

Personal information will only be retained for as long as necessary to fulfil the purposes described in this Privacy Policy. Information may be retained throughout:

• The planning application process
• Related consultations
• Appeals, reviews or legal proceedings
• Ongoing community engagement activities

Once information is no longer required, it will be securely deleted or anonymised.

12. Your Rights

Under UK data protection legislation, you have the right to:

• Request access to your personal information
• Request correction of inaccurate information
• Request deletion of your information where appropriate
• Restrict or object to certain processing activities
• Request transfer of your information where applicable
• Withdraw consent where processing is based on consent

Requests will be handled in accordance with applicable legal requirements.

Contacting Us

If you have any questions about this Privacy Policy or how your information is processed, please contact:

Tim Wilson - Data Protection Officer – Hope Moor Wind Farm Action Group CIC

Email: community@hopemoor.org

Website: http://www.hopemoor.org

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legislation, website functionality or project activities.

Any updates will be published on this page, and the latest version will always be available on the Hope Moor Wind Farm Community Website.

Newsletter Consent Statement

The following statement applies to all newsletter sign-up forms on this website:

*"By subscribing, you agree to receive email updates regarding the Hope Moor Wind Farm proposal, related community activities and campaign news. You may unsubscribe at any time using the link provided in every email. Your personal information will be processed in accordance with this Privacy Policy."*